This Privacy Policy is issued by HDY REAL ESTATE, LLC, a residential real estate brokerage and property advisory practice located at 4533 Summerwood Dr, Bountiful - 84010-5892, United States (US). The policy explains what information the practice collects, why it is collected, how it is protected, and the choices available to the people who contact the office or use this website.
HDY REAL ESTATE, LLC is a small practice, and it treats personal information the way a careful household treats its own records: collected sparingly, stored securely, shared only where the work genuinely requires it, and returned or released when asked. This document is long because the practice would rather explain its habits fully than hide behind a short summary. Please read it in full, and direct any question to realty@hdyrealty.hair or +19208140735.
Contents
- Scope of This Policy
- Information We Collect
- How Information Reaches the Practice
- Purposes of Processing
- Legal Basis for Handling Information
- Cookies and Similar Technologies
- Analytics and Measurement
- When Information Is Shared
- Service Providers and Vendors
- Data Retention
- How Information Is Protected
- Privacy Rights and Choices
- Access, Correction and Deletion
- Privacy for Children
- Marketing Communications
- Third Party Websites and Links
- International Data Considerations
- Real Estate Transaction Records
- Changes to This Policy
- How to Contact the Practice
1. Scope of This Policy
This Privacy Policy applies to the website published at hdyrealty.hair and to the residential brokerage and property advisory services delivered by HDY REAL ESTATE, LLC from its office at 4533 Summerwood Dr, Bountiful - 84010-5892, United States (US). It covers information submitted through the contact form, information exchanged by email, telephone or in person, and information gathered during the ordinary course of preparing a listing, representing a buyer, producing a pricing study, or coordinating a closing.
The policy does not apply to the independent practices of lenders, title companies, escrow officers, inspectors, appraisers or other professionals who may be involved in a transaction. Those parties operate under their own privacy notices, and the practice encourages every client to read each one carefully before sharing sensitive documents.
By using this website or engaging the practice, a person acknowledges that they have read this policy and understand how information will be handled. Where the law requires explicit consent for a particular activity, that consent is requested separately and may be withdrawn at any time without affecting work already completed.
2. Information We Collect
The practice collects only the information needed to answer an enquiry, carry out a brokerage engagement, satisfy record keeping duties, and improve the quality of its advice. The categories below describe what that means in practice.
Contact information
Names, email addresses, telephone numbers, postal addresses and preferred methods of contact are collected whenever a person writes through the contact form, calls the office, or asks to be added to a list of interested buyers.
Property information
When a listing or purchase is under consideration, the practice records property addresses, parcel identifiers, square footage, room counts, condition notes, improvement history, association details, tax figures and any measurements taken during a preparation visit.
Financial and transaction information
Where a transaction requires it, the practice may receive loan pre-approval figures, estimated proceeds, earnest money amounts, repair estimates and closing cost summaries. Full bank account numbers, card numbers and government identity numbers are not requested by this website and should never be submitted through the contact form.
Communications
Emails, written messages, call notes and meeting summaries are retained as part of the client file so that instructions can be confirmed and decisions can be traced.
Technical information
The website hosting environment may record standard technical details such as browser type, device category, approximate region, referring page and the time of a visit. These details are used in aggregate and are not employed to identify an individual visitor.
3. How Information Reaches the Practice
Most information arrives directly from the person concerned, either through the contact form, by email to realty@hdyrealty.hair, by telephone at +19208140735, or during a meeting at the office or at a property. Some information arrives indirectly. A lender may confirm that financing is approved. A title company may report an exception on a parcel. A co-operating broker may supply details about a buyer who wishes to view a listed home. A public records source may provide ownership, tax or permit history.
Where information arrives from a third party, the practice limits its use to the purpose for which it was supplied. If a person believes that information about them has reached the practice in error, a message to the office will prompt a prompt review.
4. Purposes of Processing
Information is handled only for defined purposes, and each purpose is tied to the work the practice actually performs. Those purposes are the following.
- Responding to enquiries and scheduling appointments.
- Preparing pricing studies, listing presentations and preparation plans.
- Publishing property listings in the regional listing service and related channels.
- Qualifying buyers against a written search brief.
- Negotiating offers, counteroffers, inspection resolutions and repair credits.
- Coordinating appraisal, title, insurance and escrow requirements.
- Maintaining transaction records required by brokerage regulation.
- Improving the clarity and usefulness of the website and its written materials.
- Sending updates to clients who have asked to receive them.
- Meeting tax, accounting and professional obligations.
Information is not processed for unrelated reasons, and it is not sold, rented or traded for advertising purposes.
5. Legal Basis for Handling Information
Depending on the circumstances, the practice relies on one or more of the following bases for handling personal information: the performance of a brokerage agreement or the steps taken before such an agreement is formed; compliance with a legal or regulatory obligation that applies to real estate professionals; the legitimate interest of the practice in operating a lawful business and communicating with the people who contact it; and, where required, the consent of the individual concerned.
Where consent is the basis, it may be withdrawn at any time by writing to realty@hdyrealty.hair. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal, nor does it affect handling that rests on another legal basis.
7. Analytics and Measurement
The practice reviews aggregate information about how visitors reach the website and which pages they read, because that information shows what is useful and what is confusing. The review is conducted at the level of counts and trends rather than individuals. No attempt is made to connect a visit to a named person unless that person voluntarily identifies themselves through the contact form or by email.
Where a third party measurement service is used, it is selected for a configuration that minimises data collection and disables advertising features. A visitor who prefers not to be counted may enable the do not track signal in the browser, and the practice will respect it where the surrounding technology allows.
9. Service Providers and Vendors
The practice works with a small number of outside providers, including photographers, stagers, cleaning services, repair trades, a website host and an email provider. Each provider receives only the information needed to perform its task. A photographer receives access details and a preparation note. A repair trade receives the scope of work and a contact number. The website host receives the technical data described earlier.
Providers are expected to handle information lawfully, to use it only for the assigned task, and to return or destroy it when the task concludes. The practice does not authorise any provider to use client information for that provider own marketing.
10. Data Retention
Records are kept for as long as they are needed for the purpose that created them, and for the period required by real estate regulation, tax law and professional standards. Transaction files are generally retained for several years after closing because questions about a sale can surface long afterwards. Enquiries that never become engagements are kept for a shorter period and then removed.
When a retention period ends, records are deleted or destroyed in a manner that prevents reconstruction. Where information has been aggregated so that it no longer identifies a person, it may be kept indefinitely because it no longer carries any privacy risk.
11. How Information Is Protected
The practice applies administrative, technical and physical safeguards to protect personal information. Access is limited to the advisor or staff member who needs it for the assigned work. Devices are protected by passwords and current software. Documents containing sensitive details are stored in access-controlled locations, and paper files are kept in a locked cabinet at the office.
No method of transmission or storage is entirely free from risk. If a security incident affecting personal information occurs, the practice will act promptly to contain it, investigate it, and notify affected individuals and any relevant authority as required by law. A person who suspects that their information has been mishandled should contact the office immediately at realty@hdyrealty.hair or +19208140735.
12. Privacy Rights and Choices
Depending on where a person lives, they may hold specific rights over their personal information. Those rights commonly include the right to know what is collected, the right to request a copy, the right to ask for correction, the right to ask for deletion, the right to object to certain processing, and the right not to be discriminated against for exercising any of these choices.
Requests may be made by email to realty@hdyrealty.hair or by post to HDY REAL ESTATE, LLC, 4533 Summerwood Dr, Bountiful - 84010-5892, United States (US). The practice will confirm receipt, verify identity where necessary, and respond within the period the applicable law allows. Where a request cannot be fulfilled in full because of a legal retention obligation, the practice will explain the reason in writing.
13. Access, Correction and Deletion
A person may ask to see the information the practice holds about them. The response will describe the categories held, the purpose of the holding, and the parties with whom the information has been shared where disclosure is permitted. If any detail is inaccurate, a correction request will be honored promptly, and affected third parties will be informed where practical.
A deletion request will be honored unless the practice is required to keep the record for a legal, tax, regulatory or contractual reason, or unless the record is needed to resolve an ongoing dispute. Where deletion is not possible, the practice will explain what will be kept, why, and for how long.
14. Privacy for Children
The services of HDY REAL ESTATE, LLC are intended for adults. The website is not directed at children, and the practice does not knowingly collect personal information from anyone under the age required to enter a contract in their jurisdiction. If a parent or guardian believes that a child has submitted information through the website, a message to the office will prompt an immediate review and removal of that information.
Should a household transaction involve a minor as an owner or heir, any necessary details are handled through the parent, guardian or legal representative, and only to the extent the transaction genuinely requires.
15. Marketing Communications
The practice sends market updates and new listing notices only to people who have asked to receive them. Every such message includes a clear way to stop receiving further messages, and a request to stop will be honored promptly without affecting the handling of any active transaction.
Marketing messages never share the personal details of other clients. The practice does not purchase contact lists, and it does not allow any outside party to send messages on its behalf to people who have not asked to hear from it.
16. Third Party Websites and Links
This website may link to the sites of lenders, title companies, government record offices or other resources that clients find useful. The practice does not control those sites and is not responsible for the information practices they follow. A visitor who leaves this website should read the privacy notice of the destination before providing any personal information there.
A link from this website does not imply an endorsement of every statement made on the destination site, and the practice accepts no responsibility for the accuracy of any external content.
17. International Data Considerations
The practice operates within the United States, and information is generally stored on systems located there. A service provider may occasionally process data in another country as part of its ordinary operations. Where that happens, the practice takes reasonable steps to confirm that the provider applies protections consistent with this policy and with applicable law. A person with a question about where their information is held may write to the office for a written explanation.
18. Real Estate Transaction Records
Real estate work generates records that differ from ordinary business correspondence. A listing file may contain the agency agreement, the disclosure package, the marketing materials, the offer history and the final settlement statement. A buyer file may contain the search brief, the pre-approval letter, the inspection reports and the closing documents. These records are retained because they protect both the client and the practice, and because brokers are generally required to keep them.
Some of this information also appears in public records, such as the county record of a deed transfer or a published listing. The practice cannot control information that has become part of the public record, but it limits its own handling of a file to the purposes described in this policy.
19. Changes to This Policy
The practice reviews this policy regularly and may update it to reflect changes in the law, in the services offered, or in the way information is handled. When a change is material, the revised policy will be published on this page with a new effective date, and where the change affects an active client in a significant way, additional notice will be given by email.
Continued use of the website or continued engagement of the practice after a revised policy is published indicates acceptance of the revision. A person who does not accept a revision may contact the office to discuss the matter and, where appropriate, to close an active engagement in an orderly way.
20. How to Contact the Practice
Questions, requests and concerns about privacy should be directed to HDY REAL ESTATE, LLC at the following details. The practice aims to answer every privacy enquiry within a reasonable period and always within the time the applicable law permits.
HDY REAL ESTATE, LLC
4533 Summerwood Dr
Bountiful - 84010-5892
United States (US)
Email: realty@hdyrealty.hair
Telephone: +19208140735
This policy is effective as of the date shown on this page and remains in force until a revised version replaces it. Thank you for taking the time to read it in full.